Traveler’s Agreement

Traveler’s Agreement
Tuscany Literary Travel and Writing Retreat
Proposed Dates: June 1-14, 2017

Cost of Trip

The current estimated cost of the trip (excluding airfare) is $2,500. The travel fee covers your accommodations for 13 nights, rental car, insurance, all entry fees, side trips, most meals (excluding alcohol), and eight writing workshops.

The cost may be less if we have more than 6 travelers. After all expenses have been paid, any unused portion of the fee will be returned to travelers.

Airfare

The least expensive round trip airfare in June from SFO to Florence is about $1,400. Travelers will need to purchase their own plane tickets.  I recommended working with Redwood Sky Tours Travel Agency: http://www.skytours.com/.

Timeline

November
Sign Traveler’s Agreement: I will need this signed Traveler’s Agreement from each participant by November 15, 2016.

Pay $500 deposit: This is due by November 15, 2016. Payment should be made by check or money order.

Traveler’s Agreement and deposit should be mailed to group leader: Terry Ehret, 924 Sunnyslope Road, Petaluma, CA 94952.

December
Travelers meet for a social gathering and a chance to discuss the itinerary.

Purchase airline tickets: This can be done at any time, but preferably before the end of January. Each traveler is responsible for purchasing his or her own round-trip plane ticket.

Please be aware that many airline tickets are non-refundable and/or non-transferable. You may want to look into purchasing a transferable or refundable ticket, or travel insurance in the case of cancellation. If you purchase your ticket with a credit card, some insurance may come with the card. Check with your credit card company about this. More information about travel insurance can be found at this link: http://www.insuremytrip.com/.

January
Travelers should apply for a passport or passport renewal, if needed.

Check with your doctor regarding any immunizations needed for your travel.

Complete Traveler’s Questionnaire and return to group leader. (This will be sent to you in January, 2017.)

February-May
The balance of $2,000 can be paid in full at any time, or travelers may choose to pay in installments. All travel costs must be paid by May 1, 2017.

Two installments
February 1  $1,000
April 1          $1,000

Four  monthly installments
February 1   $500
March 1        $500
April 1           $500
May 1            $500

Cancellation/Refunds

If an emergency arises preventing you from participating, a refund may be possible only if you find someone to take your place. If no replacement is found, a cancellation fee will be charged, according to the following schedule. Travelers must agree to this condition.

Cancellation Fees
If you cancel after January 1, 2017: $500 initial deposit
If you cancel after March 1, 2017: $500 initial deposit plus $250 fee = $750
If you cancel after May 1, 2017:  $500 initial deposit plus $500 fee= $1,000

Travelers who cancel must handle their own airline cancellation fees. Some airlines charge up to 100% of the ticket price for changes or cancellations. Be sure to check your airline’s policies before booking your flight.

 

____________________________________________                     ___________
Signature (s) of traveler (s)                                                                          Date

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